Free QuickBooks Tutorial

Are you struggling with how to learn QuickBooks? In this FREE 6-Part QuickBooks Video Training series, I will teach you all about banking in QuickBooks.

This Free QuickBooks Training Online Will Teach You How To:

  • Enter checks and debit card transactions
  • Print checks from within QuickBooks
  • Record deposits
  • Import transactions from your online banking
  • Reconcile your bank account
  • Reconcile your credit card
  • Void transactions
  • Record refunds and chargebacks
  • Locate bank reconciliation discrepancies
  • Correct reconciliation discrepancies

With this free QuickBooks training course, you will be able to navigate QuickBooks quickly and efficiently, giving you more time to run your business.

Free QuickBooks Tutorial Video 1/6

Banking In QuickBooks


This is the first QuickBooks tutorial in my Free QuickBooks Training Course.

In this QuickBooks tutorial, you will learn how to enter transactions into QuickBooks in a fast, efficient manner. This Free QuickBooks Training will include how to write checks in QuickBooks, how to enter credit card charges in QuickBooks, how to make deposits in QuickBooks, and how to print checks from QuickBooks. This lesson is video one of six of my free QuickBooks Tutorial. These QuickBooks training classes use an over-the-shoulder approach to teaching QuickBooks by showing you exactly how I work inside of QuickBooks.

When you are working in QuickBooks, you’ll notice that there are many different ways to accomplish a single task. No one way is right or wrong, but there are shortcuts to make things quicker and more efficient. In these online QuickBooks lessons, I teach the most user friendly way to accomplish each task as well as provide shortcuts and tips and tricks inside of QuickBooks.

The check register is similar to your physical checkbook register that some of you may use to balance your checkbook. The idea of the Check Register in QuickBooks is the same. It is where all of your banking transactions for each individual account are recorded, and it is where you will find the most accurate balance for your account at any given time.

The first method to record transactions in the Check Register is to manually enter a transaction. You would use this method to enter items such as debit card charges, online purchases, or automatic drafts. To do this, Click on the Write Checks icon from the Home screen in QuickBooks. Make sure your account is correct from the drop down menu at the top of the screen. In the Number field, enter EFT or DBT for “electronic funds transaction” or “Debit Transaction” rather than an actual number. Then enter the date of the transaction and the vendor that you are paying. On the bottom half of the screen, you’ll see an Account field, which is where you will select the expense account that you want to code the transaction to. For instance, we are recording $30.00 in fuel purchased from Shell Oil, so we will code it to Automobile Expense. You can enter a memo in the next field over, then hit save and close. Now you’ve recorded that transaction inside of QuickBooks.

The second method to record transactions in the Check Register is to record a handwritten check. This is if you have a check that you wrote by hand or another method OUTSIDE of QuickBooks. The recording for this is identical to our first method, just changing the check number. Be sure your check number is correct!

The third method to record transactions in the Check Register is to print a check directly from QuickBooks. This is a great way to get your checks printed quickly and efficiently and have the transaction recorded at the same time. Now, in order to do this, you must have QuickBooks compatible checks and have your printer setup to print from QuickBooks. We will discuss this more in detail in a later video, so if you have trouble with this step please stay tuned or shoot me an email.

You’ll again go to Write Checks from the Home Screen in QuickBooks. Enter your transaction data the same as you did with the previous two methods, but this time you won’t enter anything in the Number Field. Instead, check the box next to “Print Later” at the top of the screen. This will send this check to the print queue once we hit save and close.

You can also transfer money between your accounts in QuickBooks quickly and easily by using the Transfer feature. To get to the transfer feature, you’ll actually go to the top of your screen to the menu bar in QuickBooks and select Banking then Transfer Funds. From there, select the drop down box that corresponds with the account you are taking money out of and then the account you are depositing the money into. Record the amount, date, and a memo and then save and close. By doing this, you record both the withdrawal from one account and the deposit into the other account in one easy step.

Finally, you will need to be able to deposit cash into your checking account. To do this, go to Record Deposits from the Home Screen. In this window, you’ll see any payments that you have received from customers pop up in the Undeposited Funds window. If you are depositing any of these payments from customers, simply select them and click okay and QuickBooks will add the payment to your deposit. You can also add any deposits that are not from customer payments directly on the deposit screen. Be sure the correct bank account is selected, then add your date, a memo, and ensure your deposit total matches what you deposited into the bank and received on your receipt. If you have received any cash back from the deposit, you can add that at the bottom of the screen.

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